V.Group Vacancy – Fleet Assistant

March 29, 2021

Vacancy Name	Fleet Assistant
Vacancy No	VN2445
Employment Type	Permanent
Location Country	Cyprus
Location City
Who are V.Group?	As a global leader in ship management and marine services, we add value to a vessel’s operations. Operating around the clock and around the world, V.Group gives every client the quality and efficiency they need in every sector. Covering crew management and recruitment, quality ship management and technical services, together with supporting management and commercial services, V.Group has an unrivalled industry knowledge with performance assured. Our values, We Care, We Collaborate, We Challenge, We are Consistent, We Commit and Deliver, are at the heart of everything we do and they support our strategy of Investing in Talent. We are always interested in making contact with talented individuals – people who will demonstrate our values and deliver great service, for internal and external stakeholders.
Overall Purpose of The Job	To provide an efficient and effective administrative service to the Fleet Cell team members. To ensure that enquiries concerning the fleet are directed and dealt with promptly in the absence of the Fleet Superintendent.
Key Responsibilities and Tasks	1. To receive all the reports from the ship and distribute to relevant persons in a timely manner. 2. To arrange for the procurement function to prepare and distribute purchase orders for services and surveys, where appropriate. 3. To liaise and arrange travel, visas etc. for identified suppliers/service providers, Class and agents for their attendance at the appropriate ports. 4. To distribute files, invoices etc to respective Offices as per Fleet Cell needs. 5. Under instructions and guidance from the Fleet Manager and/or Fleet Superintendent prepare reports, letters and other documents. 6. To maintain accurate and up-to-date records of Fleet Managers/Superintendents’ vessel visits. 7. To dispatch Fleet Managers’ Reports 8. Processing disbursement accounts, and and when required by business 9. Entering of commitments for Port Disbursements, travel and other incidentals 10. General filing and administrative tasks. To maintain the Owners contract files and insurance status of the vessels. 11. To ensure vessel details are filled into Shipsure as required and instructed by Fleet Manager. 12. To download and distribute the Class status reports to the vessels and Superintendents. 13. Any other jobs as required by the Fleet Managers.
Required Experience	 Excellent English – both written and spoken  shipping industry knowledge required  Good team working and communication skills  An interest in financial and budgetary matters  PC skills, including advanced level knowledge of MS Word & Excel is desirable, but training will be provided  Ability to work in a methodical and organised manner  Flexible and adaptable  Ability to work with minimum supervision
What can I expect in return?	V. Group can offer you a market leading salary and benefits package, in addition to significant opportunities for career growth and personal development. This a great opportunity to join a true leader in the maritime sector – a company that has exciting plans for future growth.
Applications Close Date	09 Apr 2021